Out of Town Wedding Guests

Although it would be nice if everyone you loved lived close, often you have guests for your wedding coming from all over the country. Let these guests know how much you appreciate their efforts to attend your wedding. Review these simple suggestions that may help them feel welcomed and appreciated. From accommodations to gift baskets, these little tips will make your wedding move smoothly without any last minute confusion or complications.

Accommodations and Transportation

If your guests are coming in from out of state, they will need accommodations and transportation. First, contact some local hotels about reserving a block of rooms at a reduced rate. Find out which hotel will give you the best amenities for the best price. Then discuss with them your specific needs. Remember to alert them to the number of handicapped rooms needed, if any are necessary. Discuss the hotel's policy on children and if babysitting is available through the hotel. Once you have a hotel selected, send the information to your guests so they can complete their reservations without worrying about where to stay. Once your guests' accommodations are settled, contact the local car rental agencies. Again, see if there are any group rates and find out which will give you the best deal. Reserve cars for your incoming guests and hold them with your credit card. Your guests will put the car on their own credit cards once they arrive. Just remember to find out the companies' cancellation policies and verify with your guests as to who among them will need transportation, so you aren't charged for any unused cars.

Welcome Basket

A wonderful way to show your out of town guests how much you appreciate all the trouble they went through to attend your wedding is a personalized welcome basket. There are a variety of items that can be personalized with you and your fiance's name and wedding date at including coffee, tea, honey, and candies. Put together a basket that includes some relaxing spa treatments for those who had a long journey. For guests who love wine, include bottle stoppers, wine openers, and a bottle of wine. Those who are coming with children would appreciate kids' activity packs that include age appropriate items. Your guests will love knowing you took the time to personally select the items for their baskets.

Wedding Survival Kit

When your guests arrive, remember that they don't know the area. Provide them with some useful information so they are more at ease. Include directions to the nearest stores, menus to local restaurants, information on local activities and entertainment, and directions to the wedding and reception sites. Also include 'just in case' information that includes the number of a taxi service, location of a same-day dry cleaner, post office, and fax and internet access. Sometimes unforeseen accidents happen, and it is better for you and your guests if you aren't called the day before the wedding with a dry cleaning emergency.

They came a long way to see you on your special day. Make them feel welcomed as honored guests. Your friends and family will appreciate any of these gestures and you can relax knowing that your guests are well cared for.